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Equipment and Facilities Grant

Grants to Southwest Minnesota Arts Nonprofits and
Agencies to Improve Facilities and Purchase Equipment

Agency Type:

Foundation / Corporation

Funding Source:

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Southwest Minnesota Arts Council (SMAC)

Conf. Date:


Deadline Date:

02/13/19 4:30 PM


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Grants of up to $10,000 to Southwest Minnesota arts-focused nonprofit organizations and government agencies to improve arts venues and facilities. Funding may be used to improve facilities and purchase equipment that will strengthen the organization’s capacity to provide arts programming in the region.

Grants will primarily be made to arts organizations – organizations whose mission is focused primarily on the arts – in the SW MN Arts Council (SMAC) region. Requests for equipment will be accepted from non-arts organizations if the case can be made that the main purpose is to support community arts projects.

The grant review panel will score your application based on:
-The merit of the organization and the artistic quality of its programs
-The impact of the project on your organization
-The feasibility of the project
-The outcome evaluation plan for the project

GrantWatch ID#:

GrantWatch ID#: 178334

Estimated Size of Grant:

Grants are available for up to $10,000 or 80% of the total project cash costs, whichever is less.

Funds received through this grant program are capped at $50,000 per organization within a 10-year timeframe. Applicants may only receive up to $50,000 for Equipment and Facilities Improvement within a decade.

Term of Contract:

The earliest project start date for Round I October 15, 2018. The earliest project start date for Round II is April 15, 2019.

Additional Eligibility Criteria:

Fiscal Sponsors:

The Equipment & Facilities Improvement grant program is open to nonprofit organizations as described in Section 501 (c)(3) of the United States Internal Revenue Code with Articles of Incorporation on file with the State of Minnesota or official units of city, county, or state government of the State of Minnesota. Any formal organization not meeting this requirement may apply through a fiscal sponsor.

A fiscal sponsor is an organization meeting the requirements listed above. A signed agreement spelling out the relationship between the applicant and the fiscal sponsor must be submitted with the application. A fiscal sponsor, if used, must sign the application and, if funded, sign the Grant Contract. The fiscal sponsor is legally responsible for the completion of the project and for the proper management of grant funds.

Funding Restrictions:

If you have received an Operating Support grant, you may not include pro-rated general operating costs in the budget for any other SMAC grant program (such as this Equipment & Facilities Improvement grant program) that occurs during the same time period as the Operating Support Grant.

The following projects and organizations are NOT eligible for SMAC grants:
-Applications that do not have an art focus.
-Activities of a for-profit project, organization, or business.
-Payment of costs for projects that will take place outside the geographic boundaries of the state of Minnesota. Must not use more than ten percent of the total grant award for costs related to travel outside the state of Minnesota, including performer, artist, or consultant travel. (Does not apply to Individual Artists receiving McKnight Foundation funds)
-Costs for relocating the applicant’s legal address/residence outside the state of Minnesota.
-Projects where funds are requested to account for deficits in projects or programs begun prior to the project earliest start date. In other words, payment of debts incurred before the grant activities begin or outside of the grant project scope of activity.
-Applicants with past due SMAC final (or other) reports.
-Applications where funds are to be used to match other SMAC grant applications.
-Requests for new building construction, purchase of real estate, or endowment funds.
-Fundraising events: Grant funding should allow projects to break even, not make a profit.
-Activities which are not open to the public. Projects must be inclusive and accessible in their process and/or final product, considering economic, geographic, and physical accessibility, as well as the cultural, racial, ethnic, age, and gender make-up of the community. (Does not apply to Individual Artists or youth grantees)
-Activities essentially for the religious socialization of the participants or audience.
-Activities that attempt to influence any state or federal legislation or appropriation.
-Applications submitted for the purpose of regranting, lobbying or scholarships.
-Projects that don’t provide timely promotion of the project throughout the SMAC region with use of the proper funding credit line and logo.

Pre-proposal Conference:

Round I: An SMAC Equipment & Facilities Improvement grant workshop webinar is scheduled for July 12, 2018, noon to 1 pm. 
Round II: An SMAC Art Project & Art Legacy Project grant workshop webinar is scheduled for January 3, 2019, noon to 1 pm.

Please register by contacting SMAC staff.

Pre-Application Information:

Applicant match must include 20% of the entire project’s cash cost. Although the minimum required cash match is 20%, applicants that include a higher match may receive a higher score and be more competitive in the process.

The applicant must not exceed 90% of the total project’s cash expenses in combined support from the Minnesota State Arts Board and the Southwest Minnesota Arts Council.

Before beginning an application, you are strongly encouraged to contact SW MN Arts Council
to determine if this grant program is appropriate for your project. To request a review of your application prior to submission, contact staff at least two weeks prior to the deadline. A staff member will review the application, as time permits, for eligibility and completed requirements. Staff review does not imply that a grant request will be funded.

Round I Dates:
-Application Deadline: August 15, 2018, 4:30 PM
-Panel Review: September 8, 2018
-Board Action: September 25, 2018
-Earliest project start date:  October 15, 2018
Round II Dates:
-Application Deadline: February 13, 4:30 PM
-Panel Review: March 9, 2019
-Board Action: March 26, 2019
-Earliest project start date: April 15, 2019

Video Tutorial for Online Grant System:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Southwest Minnesota Arts Council
114 North 3rd Street
PO Box 55
Marshall, MN 56258

Phone: 507-537-1471
Toll Free: 800- 622-5284

URL for Full Text (RFP):

Geographic Focus:

USA: Minnesota: Big Stone, Chippewa, Cottonwood, Jackson, Kandiyohi, Lac qui Parle, Lincoln, Lyon, McLeod, Meeker, Murray, Nobles, Pipestone, Redwood, Renville, Rock, Swift and Yellow Medicine Counties