Federal Council on the Arts and the Humanities - National Endowment for the Arts (NEA)
06/15/18 11:59 PM ET Receipt via Grants.gov
An indemnity program is available to USA nonprofit organizations and government agencies holding collections on exhibit within the country. Applicants are advised to ensure the required online registrations at least two weeks prior to the deadline. Organizations may apply for coverage of qualifying objects of cultural, educational, scientific, or historical value.
The National Endowment for the Arts administers the U.S. Government's Arts and Artifacts Indemnity Program on behalf of the Federal Council on the Arts and the Humanities (Federal Council). The Indemnity Program was created by Congress in 1975 for the purpose of minimizing the costs of insuring international exhibitions. In 2007 Congress expanded eligibility under the Program to include coverage of works of art owned by U.S. entities while on exhibition in the United States.
The indemnity agreement is backed by the full faith and credit of the United States. In the event of loss or damage to an indemnified object, the Federal Council must certify the validity of the claim and request Congress to authorize payment.
Eligible objects include works of art, artifacts or objects, rare documents, books and other printed materials, photographs, films, and electronic materials. Such objects must have educational, cultural, historical, or scientific value.
GrantWatch ID#: 152663
The Arts and Artifacts Indemnity Act allows coverage for a single exhibition up to $1,000,000,000.
Coverage under the Indemnity Act extends only to loss or damage in excess of the deductible amounts that follow:
- $50,000 deductible for exhibitions up to $125 million in indemnified value;
- $100,000 deductible for exhibitions over $125 million up to $200 million in indemnified value;
- $200,000 deductible for exhibitions over $200 million up to $300 million in indemnified value;
- $300,000 deductible for exhibitions over $300 million up to $400 million in indemnified value;
- $400,000 deductible for exhibitions over $400 million up to $500 million in indemnified value;
- $500,000 deductible for exhibitions over $500 million in indemnified value.
The Arts and Artifacts Indemnity Act (P.L. 94-158) as amended (P.L. 110-161, Sec. 426) authorizes the Federal Council to make indemnity agreements with U.S. nonprofit, tax-exempt organizations and governmental units for coverage of eligible objects owned by public and private collections in the United States, while on exhibition in the United States. For an exhibition to be eligible, the total dollar value of all U.S. loans in the exhibition must exceed $75 million (the amount requested for indemnity coverage may be lower than $75 million).
If an exhibition will be shown at two or more institutions, one institution should apply on behalf of all participants. The Federal Council requires that the applicant must have previously organized one exhibition with objects borrowed from one or more public and/or private collections, and that participating venues have previously organized or hosted at least one exhibition with objects borrowed from one or more public and/or private collections.
These guidelines are for Domestic Indemnity. Organizations interested in coverage for international exhibitions should refer to the separate guidelines for International Indemnity.
U.S. nonprofit museums and organizations planning temporary exhibitions in the United States may be eligible for Domestic Indemnity coverage.
Note: For reasons of risk, the Federal Council is generally opposed to indemnifying oil on copper paintings, objects containing pastel, chalk, charcoal, lacquer, certain types of glass (including enamels), works on parchment or vellum, marquetry, frescoes, and other fragile objects. Oversized objects (exceeding ten feet in any direction) and oil on wood panel paintings will be reviewed on a case by case basis. Oil on single wood panels larger than two feet by three feet (with one dimension no greater than 24 inches) will not be indemnified.
The total dollar amount of indemnity agreements which can be in effect at any one time is $7.5 billion. This limit includes all current agreements as well as new certificates awarded through these guidelines.
There are two application deadlines per year:
-December 15, 2017 for Certificates of Indemnity that will be issued as early as April 1, 2018, and
-June 15, 2018 for Certificates of Indemnity that will be issued as early as October 1, 2018.
Deadlines for the 2018 round:
-Part 1 - Submit SF-424 to Grants.gov: You will submit only the SF-424 through Grants.gov. All other application materials will be submitted through NEA’s Applicant Portal. The deadline is June 15, 2018 by 11:59 p.m., Eastern Time
-Part 2 - Submit Materials to NEA’s Applicant Portal: Materials may be submitted between June 19, 2018 at 9:00 a.m., Eastern Time and June 21, 2018 at 11:59 p.m., Eastern Time
Note: To allow time to resolve any problems you might encounter, it is strongly recommended that you submit the SF-424 to Grants.gov by at least June 5, 2018.
The Indemnity Advisory Panel and Federal Council meetings occur approximately eight weeks and twelve weeks, respectively, following each final deadline date (after image submission). An application should not be submitted more than one year and three months in advance of the start of the indemnity period. Contact the Indemnity Administrator (see Contact below) to discuss which deadline may be most appropriate to your program.
To assist the Advisory Panel and the Federal Council with long range planning of indemnity allocations, future applicants are encouraged, but not required, to submit preliminary statements about exhibitions as much as four years in advance of the indemnity period. Updated material may be submitted subsequently, as applicable. Send all material directly to the Indemnity Administrator (see Contact below).
Applicants must submit their applications electronically through Grants.gov, the federal government’s on-line application system. The Grants.gov system must receive your validated and accepted application no later than 11:59 PM, Eastern Time, on the deadline date.
All organizational applicants for federal funds must have a DUNS number.
It is your organization's responsibility to create and maintain a regularly updated registration with Grants.gov. This includes registration with the System for Award Management (SAM), where your organization's information must be renewed annually. Finalize a new, or renew an existing registration at least two weeks before the application deadline. This should allow you time to resolve any issue that may arise with Grants.gov or SAM.
If your organization is not yet registered, go to Grants.gov's Get Registered. Allow a minimum of two weeks for this multi-step, one-time process. If your organization already has registered, renew your registration with SAM and verify that your registration with Grants.gov is current.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Patricia Loiko, Indemnity Administrator
National Endowment for the Arts
Washington, D.C. 20506
Laura Bramble, Assistant Indemnity Administrator
National Endowment for the Arts
Washington, DC 20506
2018FCAHDOM01 (December 2017 Deadline) / 2018FCAHDOM02 (June 2018 Deadline)
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